26-30 June
Philadelphia, PA
2-4 July
Birmingham, England
Access Services Conference
Coming in November
Atlanta, GA
CaiaCollab is a dynamic community hub for CaiaSoft users—a place where professionals, whether seasoned or new, can come together to share ideas, ask questions, and explore best practices. This platform provides an inviting environment to engage in structured discussions, discover new features and announcements, and connect with peers on topics that matter most to you. With an intuitive design, CaiaCollab helps you navigate through organized forums and dedicated meeting spaces, ensuring you stay informed and involved at every step of your professional journey.
- Interactive Forums:
Create and participate in topic-specific forums, bookmark your favorite discussions, and engage in threaded conversations enriched with features like mentions, emoji support, and file attachments.
- Announcements & New Features:
Stay up-to-date with the latest from CaiaSoft by browsing dedicated sections for updates and feature releases.
- Meeting Forums:
Automatically generated for scheduled meetings, these dedicated spaces allow you to view, discuss, and follow up on meeting topics and notes.
- Direct Messaging:
Connect with fellow users through private messages to share insights or ask quick questions.
- Real-Time Notifications:
Receive instant alerts for mentions and updates to keep you connected to ongoing conversations.
- Profile Customization:
Edit your profile to showcase your professional identity and make it easier to connect with the community.
- Integrated Support:
Submit and monitor help tickets via CaiaSupport, ensuring you have seamless access to assistance when needed.
CaiaStacks is an offline batch app designed to streamline operational tasks in storage areas where network access is limited or unavailable. Using a tablet or laptop, it allows field teams to efficiently manage and capture data related to shelving, inventory, and item movements—all of which can later be transferred into CaiaSoft for centralized processing.
- Create a New Address:
Add new shelf locations directly into CaiaSoft.
- Accession Items on Compact Shelving:
Record items placed on compact shelving.
- Link Containers to Address:
Assign containers to specific shelf locations.
- Link Items Direct to Address:
Directly assign individual items to shelf locations.
- Interactive Pick List:
Validate and scan retrieval items on your pick list.
- Interactive Refile List:
Validate and scan items for refile operations.
- Move Items From Address (to Cart):
Transfer items from a shelf location to a cart.
- Move Items To Address (from Cart):
Transfer items from a cart back to a designated shelf location.
- Monitor Pending Batches:
View the number of pending data batches ready for transfer.
- Transfer Batches:
Seamlessly transfer collected batches from CaiaStacks into CaiaSoft.
CaiaMoves™ is CaiaSoft's all-inclusive library moves management system, designed to streamline and secure the relocation of library materials. It ensures every item's journey is tracked and accountable—from the initial scan to the final placement—making your move projects efficient and transparent. With CaiaMoves™, you get a powerful tool that supports real-time reporting, on-demand catalogue updates, and detailed tracking, all delivered through a user-friendly SaaS subscription model.
- Point-to-Point Scanning:
Maintain complete chain-of-custody integrity by scanning items at each move stage.
- Comprehensive Reporting:
Generate detailed reports with timestamps, user IDs, and transport information for full accountability.
- On-the-Fly Catalogue Management:
Create or modify catalogue records instantly via Caia's API, ensuring up-to-date item data.
- Barcode Assignment:
Automatically assign barcodes during the move process to streamline inventory control.
- Customizable Project Metrics:
Set expected scan targets and work rules tailored to your move projects.
- On-Demand Data Exports:
Easily export move project data for analysis or record-keeping.
- Advanced Search & Editing:
Use the Caia Union Holdings Module for multi-axis searches and quick record edits.
- Flexible SaaS Subscription:
Enjoy unlimited user accounts and moving counts with an included service level agreement.
For libraries that don't have a high-bay facility - or a high-bay budget - Caia Software & Solutions introduced item-level accession for compact shelving storage in 2018. This 'moderated density' approach to storage enables libraries to utilise the same principles as the big-box warehouse facilities on a physically smaller and financially accessible scale.
This year, Caia introduces Sequence & Space, item-level accession mode to retain items in series on the shelf, whether for preserving call number order or managing a collection in a particular way.
Whether maintaining a collection in call number order long term or in the interim of a temporary move, Sequence & Space provides
- Space allocation for interfiling/new acquisitions.
- Interfile bound volumes with document boxes (ex. Hollinger).
- Retain sequence of items accessioned to a document box.
- Full integration with all Caia APIs.
- Refile to sequence on shelf.
- 100% point-to-point scan accountability.